A Paralegal collaborates with attorneys to perform various legal/compliance-related tasks including not limited to document drafting, research, and support during legal proceedings. This position plays an essential role in assisting attorneys with legal/compliance matters by leveraging knowledge and skills in legal/compliance-related issues.

(To perform within this position successfully, the incumbent must be able to perform each essential duty satisfactorily. Other duties may be assigned.) 

General Legal/Compliance Administration Duties

• Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.
• Create and maintain legal/compliance document and related internal process.
• Organize and coordinate all legal/compliance matters including discover process (document production, interrogatory responses, and affidavits etc.).
• Assist with compliance tracking ensuring the company meets regulatory requirements.
• Manage legal databases, filings, and document organization.
• Generate and distribute litigation hold orders directed by lawyers.
• Assist with preparation and retention of legal/compliance related documents.
• Coordinate and deal with invoice routing and monitor payments.
• Enter and maintain in-house/outside counsel information in automated system.
• Generate and edit contract-based documents and maintain contract management system via M365 or IT system.
• Aid in drafting, collecting or compiling legal documents and contracts, as well as organizing and managing documents.
• Maintain department calendar and prepare agendas for meetings.
• Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, sorting and distributing correspondence and maintaining database records.
• Prepare affidavits or other documents, such as legal correspondence, and organize and maintain documents in paper or electronic filing system.
• Prepare legal documents, including briefs, pleadings, appeals, wills, contracts, and real estate closing statements.
• Prepare for trial by performing tasks such as organizing exhibits.
• Meet with clients and other professionals to discuss details of case.
• Gather and analyze research data, such as statutes, decisions, and legal articles, codes, and documents.

Supervisory Responsibilities: No 

(The requirements listed below are representative of the knowledge, skills, and/or ability required and preferred for this position.)

Required Education & Experience:

• Bachelor’s degree in business administration, paralegal studies or related field
• At least 3-5 years preferred experience in related field.
• Prior experience in the field of legal setting is a plus.

Required Knowledge, Skills, & Abilities:

• Proven knowledge of the Legal/Compliance field
• Ability to communicate clearly in writing and verbally and to explain legal issues to all levels of management
• Previous experience as a Legal Assistant, Para Legal or in a similar role, preferably within a manufacturing factory, warehouse or logistics environment.
• Excellent research, analytical, and organizational skills.
• Strong understanding of legal terminology, procedures, and principles.
• Willing to collaborate, share knowledge, respond quickly to urgent matters, and execute proactively. 
• Ability to understand and embrace the company's core values, corporate goals, mission, and priorities.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal management software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of manufacturing factory and/or warehouse operations and regulations is a plus.
• Attention to detail and accuracy.

Certificates, Licenses, and Registrations: Paralegal Certificate preferred

Working Conditions: Office setting, some walking within and between buildings, some traveling to Mobis entities in the U.S